2024 PLLC Renewal FAQs
Effective at 11:59 pm Eastern Daylight Time (EDT) on June 30, 2024, all current Certificates of Authorization issued to professional limited liability companies (PLLCs) will expire unless successfully renewed during the Board’s renewal period.
PLLC renewal begins on May 1, 2024 and ends promptly at 4:30 pm Eastern Daylight Time (EDT) on Friday, June 28, 2024. Failure to renew by this deadline will result in expiration of the Certificate of Authorization. Because there is no grace period after expiration, the Board strongly encourages early renewal to avoid unexpected problems or delays in renewal completion.
- Do I need to renew my PLLC registration with the Board in 2024?
- I plan to let my medical license expire. Do I still need to renew my PLLC?
- What is the renewal deadline for 2024?
- How do I renew my PLLC’s registration with the Board?
- Where can I get a renewal application?
- Do I have to have a DocuSign Account to complete and submit the renewal application?
- Who can renew my PLLC for me?
- I am the PLLC’s office manager. Can I sign the application for the physician-member(s)?
- How much does it cost to renew my PLLC’s registration?
- How can I find my PLLC’s registration number?
- Why do you need an email address for my PLLC?
- Will I need to provide any documents with my PLLC renewal application?
- My PLLC is new, and I have not had to file an Annual Report with the Secretary of State’s Office yet. How will this affect my renewal?
- What kind of proof of insurance do I need to submit with my application?
- A member left the PLLC after July 2023. How do I report this information to you, and what do you need to know?
- How do I get my renewed Certificate of Authorization?
- My Certificate of Authorization expired because I did not submit a renewal application to the Board before 4:30 pm EDT on Friday, June 28, 2024. What does this mean for my practice?
- My PLLC’s Certificate of Authorization has expired. How do I get a new one?
- Who can I call at the Board with a question about renewal?
- What email address should I use for questions about 2024 Renewal?
Yes. If you intend to continue to practice medicine through your PLLC, you must renew your registration before 4:30 pm EDT on Friday, June 28, 2024.
No. All members/owners of medical PLLCs are required to be licensed practitioners. Your PLLC is ineligible for a Certificate of Authorization to practice medicine and surgery unless all PLLC members hold the appropriate licensure. Once the PLLC’s Certificate of Authorization expires, practitioners may not practice medicine through the PLLC.
To avoid expiration, the Board must receive your completed renewal application, with all associated documents and payment of the renewal fee, prior to 4:30 pm EDT on Friday, June 28, 2024.
In an effort to make renewal more efficient, your renewal this year will be completed through an online application. Paper applications have been discontinued. 2024 PLLC renewal applications must be completed via DocuSign. You do not have to have a DocuSign account to complete and submit the renewal application. On May 1, 2024, the Board will email the renewal application to the PLLC’s email address of record with the Board.
On May 1, 2024, you will receive an email from the Board with a link to the renewal application. This email will be sent to the PLLC’s email address of record with the Board. If you do not receive the 2024 PLLC Renewal Application email, please contact the Board.
No. You do not need to have a DocuSign account in order to complete the renewal application.
The renewal application must be completed by a PLLC member who is a physician.
No. A PLLC member must complete the application and electronically sign the application.
The annual renewal fee is $100.00. The Board accepts online credit card payments for all fees. Upon receipt of your completed application, the Board will send payment instructions via email to the address provided on the renewal application. The application will not be processed until payment is received.
Your PLLC registration number is on your current Certificate of Authorization, which you should maintain at your primary work location. Alternatively, your PLLC registration number is easily accessible on the Board’s website. Use the “Look up a Doctor or PA” search feature and select the search category of “Company Name” to locate your PLLC’s profile, which includes the PLLC registration number. If you call the Board for your registration number, you will be redirected by Board staff to the website search feature.
The Board will use your email address for routine correspondence, including future renewal notices and reminders.
Yes. You will be required to upload a copy of the following documents in association with the renewal application process:
- The PLLC’s Certificate of Insurance which names the PLLC (not the individual physician member(s) or another entity) as the insured, and which demonstrates continued professional liability insurance coverage in the amount of $1,000,000.00; and
- The most recent Annual Report that the company filed with the West Virginia Secretary of State. If you have not yet had to file an Annual Report with the West Virginia Secretary of State, you will need to upload a written statement which reports this fact to the Board in lieu of uploading an Annual Report.
Additionally, if applicable, you will need to upload a written statement which identifies any former member who left the PLLC after July 1, 2023 by full name and the specific date (month, day and year) of departure from the PLLC.
If you have not yet had to file an Annual Report with the Secretary of State’s Office, you will need to upload a written statement which reports this fact to the Board in lieu of uploading an Annual Report.
You must submit one of the following:
- A copy of the PLLC’s insurance certificate that names the PLLC (not the individual physician member(s) or another entity) as the insured, and which demonstrates continued professional liability coverage in the amount of $1,000,000.00;
or
- Documentary proof that the PLLC has one million dollars of funds specifically designated and segregated for the satisfaction of judgments against the company members or any of its professional or nonprofessional managers or employees arising out of the performance of professional services to patients or clients of the company by:
- deposit in trust or in bank escrow of cash, bank certificates of deposit or United States Treasury obligations; or
- a bank letter of credit or insurance company bond.
You will need to upload a written statement which identifies any former member who left the PLLC after July 1, 2023 by full name and the specific date (month, day and year) of departure from the PLLC.
Once your PLLC application has been processed, your renewed Certificate of Authorization will be mailed to your mailing address of record with the Board. You may check your renewal status at any time by using the “Look up a Doctor or PA” search feature on the Board’s website. Once your renewal has been processed, the PLLC profile will display an expiration date of 06/30/2025.
Once your PLLC’s Certificate of Authorization expires, you must cease rendering professional services through the company in West Virginia. There is no grace period to render services through the PLLC after expiration.
The PLLCs Certificate of Authorization will remain expired until you submit a PLLC Reinstatement Application. You should expect a delay in your ability to render professional services through the PLLC as the reinstatement application is processed.
Prior to contacting the Board, please review the renewal FAQs carefully before reaching out to the Board with questions. The overwhelming majority of telephone inquiries the Board received regarding renewal in 2023 were resolvable by reviewing the 2023 Renewal FAQs and other information readily available on the Board’s website. Please email questions that cannot be resolved via the FAQs to wvbom@wv.gov.
If this email link does not work with your browser or email account, please email the Board at wvbom@wv.gov.
