2025 Controlled Substance Dispensing Practitioner Registration Renewal for Physician Assistants
Effective at 11:59 pm Eastern Daylight Time (EDT) on March 31, 2025, all current controlled substance dispensing practitioner registrations for physician assistants will expire unless successfully renewed during the Board’s renewal period. This is separate and distinct from your physician assistant license renewal.
On January 31, 2025, the Board will mail a 2025 Controlled Substance Dispensing Practitioner Registration Renewal Application to all physician assistants who are currently registered to dispense controlled substances in an office-based setting. To avoid registration expiration, the Board must receive the completed application and payment of the renewal fee by 4:30 pm EDT on March 31, 2025. Because there is no grace period for office-based dispensing and/or administration of controlled substances after expiration, the Board strongly encourages early renewal.
Controlled Substance Dispensing Practitioner Registration
Renewal FAQs for Physician Assistants
- What is a Controlled Substance Dispensing Practitioner Registration?
- Am I currently registered as a Controlled Substance Dispensing Practitioner?
- Do I need to renew my Controlled Substance Dispensing Practitioner Registration with the Board in 2025?
- How do I renew my Controlled Substance Dispensing Practitioner Registration with the Board?
- Can I renew online?
- What is the renewal deadline for 2025?
- Who can renew my Controlled Substance Dispensing Practitioner Registration for me?
- How much does it cost to renew my Controlled Substance Dispensing Practitioner Registration?
- Will I need to provide any documents with my Controlled Substance Dispensing Practitioner Registration Renewal Application?
- What information do I need to have available when I fill out my renewal application?
- How can I find my WVBOM license number?
- Where can I find my DEA number?
- I don’t have a current DEA registration. Can I still renew my dispensing practitioner registration?
- I only dispense samples of controlled substances. Do I need to renew my registration as a dispensing practitioner?
- I only administer and/or dispense non-controlled substances from my office. Do I need to renew my dispensing practitioner registration?
- I only dispense or administer controlled substances to hospital patients. Do I need to register as a controlled substance dispensing practitioner?
- How do I get my renewed Controlled Substance Dispensing Practitioner Registration Certificate(s)?
- My Controlled Substance Dispensing Practitioner Registration Renewal Application was returned to me as incomplete, and I did not have time to get the completed application to the Board before the renewal deadline. Can I still dispense or administer controlled substances while my application to restore my dispensing registration is being processed?
- My Controlled Substance Dispensing Practitioner Registration expired because I did not submit my renewal application and/or pay the associated renewal application fee before 4:30 pm on March 31, 2025. What does this mean for my practice?
- My Controlled Substance Dispensing Practitioner Registration has expired. How do I get a new one?
- Who can I call at the Board with a question about renewal?
- What email address should I use for questions about 2025 renewal?
Physician assistants who administer and/or dispense controlled substances (including free samples) in an office-based setting must be registered with the Board as a Controlled Substance Dispensing Practitioner. Please note that this credential is only required if you administer and/or dispense controlled substances in an office-based practice. It is not required for: (1) inpatient hospital practice; or (2) to write prescriptions which are dispensed by a pharmacy. To renew as a Controlled Substance Dispensing Practitioner, first renew your physician assistant license, then submit a 2025 Controlled Substance Dispensing Practitioner Registration Renewal Application and pay the associated renewal application fee before 4:30 pm on March 31, 2025. To apply for an initial registration or for other questions regarding Controlled Substance Dispensing Practitioner Registration, please email the Board.
If you do not know if you are currently registered as a Controlled Substance Dispensing Practitioner, use the Board’s “Look up a Doctor or PA” search feature to review your license profile. If you have an active Controlled Substance Dispensing Registration, it will be listed under your license number. If you call the Board to determine your registration status, you will be redirected by Board staff to the website search feature.
If you are a physician assistant and you intend to dispense and/or administer controlled substances, including free samples of controlled substances, in an office-based setting after March 31, 2025, you must be registered with the Board as a controlled substance dispensing practitioner and you need to apply for renewal for each of your West Virginia office-based dispensing locations.
To renew a Controlled Substance Dispensing Practitioner Registration for the period of April 1, 2025 through March 31, 2027:
1. Renew your physician assistant license. You must successfully renew your license before your dispensing practitioner registration renewal application will be processed.
2. Complete the Controlled Substance Dispensing Practitioner Registration Renewal Application that was mailed to you on January 31, 2025.
3. Submit the original completed renewal application to the West Virginia Board of Medicine, via US mail, early enough that it arrives before the renewal deadline of 4:30 pm on March 31, 2025.
The renewal application fee is $30 per dispensing location. Do not include the renewal application fee with the application. The West Virginia Board of Medicine accepts online credit card payments for all fees. Upon receipt of the renewal application, the Board will send payment instructions via email. Your application is incomplete until payment of the renewal application fee is received.
No. A 2025 Controlled Substance Dispensing Practitioner Registration Renewal Application for Physician Assistants will be mailed to your mailing address on record with the Board. If you have not received a renewal application in the mail by February 10, 2025, please email the Board
Complete renewal applications and payment of the renewal application fee must be received by the Board before 4:30 pm on March 31, 2025.
You are the only person authorized to renew your Controlled Substance Dispensing Practitioner Registration. The Board’s renewal application includes several verifications and an attestation that require you to personally complete and submit your renewal application. Allowing anyone else to complete the verifications and/or attestation on your behalf can constitute misconduct and/or fraud.
The biennial renewal fee is $30 for each dispensing location. Once renewed, your registration will be valid for each dispensing location from April 1, 2025 through March 31, 2027.
No. All you need to submit is your completed two-page application
You will need to know:
a. Your WVBOM physician assistant license number;
b. Your DEA registration number; and
c. The physical addresses for all of your office-based controlled substance dispensing/administering locations.
You will also need to verify that:
1. You are currently registered to access the West Virginia Controlled Substance Monitoring Program (WVCSMP) Database;
2. The DEA controlled substance registration number you provided, is valid, unexpired and is not subject to any restrictions or limitations;
3. You have never pled guilty (or no contest) to, and have never been adjudged guilty of, a felony relating to controlled substances in any jurisdiction;
4. You are not subject to any administrative or court order in any jurisdiction which places restrictions or limitations of any kind upon your prescriptive authority and/or ability to prescribe; and
5. You understand and agree to comply with your obligation to report the dispensing of controlled substances to the WVCSMP.
If you do not remember your WVBOM physician assistant license number, use the “Look up a Doctor or PA” search feature to obtain your number. If you call the Board for your license number, you will be redirected by Board staff to the Board’s website search feature.
Your DEA registration number is on the top left-hand side of your Controlled Substance Registration Certificate issued by the US Department of Justice Drug Enforcement Administration.DEA certificate holders may also look up registration information at www.dea.gov. Do not contact the Board for your DEA number.
Once your renewal application has been processed, your controlled substance dispensing practitioner registration expiration date will be updated to March 31, 2027 on your Board website profile. Renewal certificate(s) will be sent to your mailing address on record with the Board. If you have registered multiple locations, you are responsible for ensuring that each certificate is maintained at the correct dispensing location.
No. You must have a valid unrestricted DEA number to renew your registration as a controlled substance dispensing practitioner.
Yes. You must register as a controlled substance dispensing practitioner if you administer or dispense any controlled substances, including free samples of controlled substances, in an office-based setting.
No. You are not required to register with the Board if you only dispense and/or administer non-controlled substances.If you no longer need to be registered with the Board, simply let your current registration expire.
No. You are not required to register with the Board unless you dispense and/or administer controlled substances in an office-based setting.
No. Your dispensing registration expired, effective at 11:59 pm on March 31, 2025, and you are not authorized to dispense and/or administer controlled substances in an office-based setting at this time. There is no grace period for dispensing controlled substances after your registration expires.
Your dispensing registration expired, effective at 11:59 pm on March 31, 2025, and you are not authorized to dispense and/or administer controlled substances in an office-based setting at this time. There is no grace period for dispensing controlled substances after your registration expires.
You must submit a new Controlled Substance Dispensing Practitioner Registration initial application.
The overwhelming majority of telephone inquiries the Board received regarding renewal in 2023 were resolvable by reviewing the Renewal FAQs and other information readily available on the Board’s website. The Board’s preferred method of contact at this time is via email.
If this email link does not work with your browser or email account, please email the Board at wvbom@wv.gov.
