Medical Doctor Renewal 2018 FAQs and Online Application

Effective at 11:59 p.m.  EDST on June 30, 2018, all current licenses for physicians with last names that begin with the letters A through L (“A through L physicians”) will expire unless successfully renewed during the Board’s upcoming renewal period. 

License renewal for expiring A through L physicians begins on Wednesday, May 2, 2018 at 8:30 a.m., and ends promptly at 4:30 p.m. EDST on Friday, June 29, 2018.   Failure to renew by this deadline will result in licensure expiration.  Because there is no grace period for practice after expiration, the Board strongly encourages early renewal to avoid unexpected problems or delays in renewal completion. 

Online Application

MD RENEWAL FAQs

Renewal Process and Fees

  1. Do I need to renew my license in 2018?
  2. How do I renew my license?
  3. Can I use my mobile device to renew my license?
  4. Who can renew my license for me?
  5. Are there any steps I have to take before I can access my online renewal application?
  6. What is the PICF fee?
  7. How do I pay the PICF fee?
  8. Are there any exceptions to the PICF fee requirement?
  9. I want to keep my West Virginia license but I do not practice in the state. Do I have to pay the PICF fee?
  10. How much does it cost to renew my license?
  11. How do I pay my renewal fee?
  12. How do I know if my renewal fee payment was accepted?
  13. What happens if my payment fails?
  14. Can I pay the PICF fee assessment and my renewal fee all at once?
  15. Can my practice group pay for all renewing physicians with one credit card transaction?
  16. Is the Board’s online renewal site secure?
  17. I have a drug dispensing registration for the office-based dispensing of controlled substances.  Does it renew when I renew my medical license?
  18. What is a Controlled Substance Dispensing Practitioner registration?

Getting Started

  1. What information do I need to have handy when I fill out my renewal application?
  2.  What is my login information for renewal?
  3. How can I find my WVBOM license number?
  4. The renewal application login screen won’t let me in! What do I do?
  5. Will I need to upload documents to complete my renewal application?
  6. Do I have to finish my renewal application all at once?
  7. How do I get my wallet card?
  8. Can you fax or mail a copy of my wallet card to me or my employer?

License Status

  1. What is an Inactive status license, and what does that mean in West Virginia?
  2. Can I change my license status during renewal?
  3. I changed my status to Inactive on my application by mistake! How do I fix this?
  4. I changed my license status from Active to Inactive on my application, so why does my Board profile still have me listed as Active?
  5. I am not interested in keeping my West Virginia license. Do I need to renew?
  6. I don’t want to keep my West Virginia license, but I do have a complaint with the Board that has not yet been resolved. What happens if I let my license expire?
  7. I can’t finish my renewal application by 4:30 p.m. EDST on June 29, 2018.  What happens now?
  8. My license expired on June 30, 2018.  How do I get it back?
  9. How long does it take to get a license reinstated?
  10. Can I practice while the Board processes my reinstatement application?
  11. My license expired on June 30, 2018 and I am scheduled to work next week.  Can my reinstatement application be expedited?

General Application Questions

  1. Why are you asking me about my child support?
  2. Can I review the Professional Practice, Character and Fitness Questions before I get to that part of the on-line application?
  3. Why do you want to know my retirement date?
  4. I was arrested and charged with driving under the influence and reckless driving on New Year’s Eve in 2017.  The charges were bogus and were later dismissed.  Do I need to report this on my renewal?
  5. What malpractice will I be required to report during renewal?
  6. I am a voluntary confidential participant in the WVMPHP. Do I have to report this on my renewal application?
  7. I’ve already renewed, but I have new information that changes one of my answers.  What do I do?

Continuing Medical Education

  1. Are there CME requirements for renewal?
  2. How much and what kind of CME do I need?
  3. I am Board certified. Do I have to do CME?
  4. I am a resident/fellow. Do I have to do CME?
  5. I have an Inactive license.  Do I have to do CME?
  6. Can I renew my license in May and finish up my CME after I renew?
  7. Who has to take the Drug Diversion and Best Practices Prescribing of Controlled Substances CME?
  8. I think I have only written one controlled substance prescription since July 1, 2016. Am I eligible for a waiver of the Drug Diversion and Best Practices Prescribing of Controlled Substances CME?
  9. I only prescribe controlled substances outside of West Virginia. Am I eligible for a waiver of the Drug Diversion and Best Practices Prescribing of Controlled Substances CME?
  10. I have not prescribed any controlled substances whatsoever since July 1, 2016.  How do I get a waiver of the Drug Diversion and Best Practices Prescribing of Controlled Substances CME?
  11. I took a Board-approved Drug Diversion and Best Practices Prescribing of Controlled Substances CME in May or June of 2016.  Do I have to take it again?
  12. I took three one-hour prescribing CMEs last year.  Do these courses satisfy the prescribing course requirement?
  13. I took a Controlled Substance CME for my license renewal in another state.  Can I use this course to satisfy West Virginia’s prescribing CME requirement?
  14. How can I find a Board-approved course?
  15. Has the Board approved any online courses that satisfy the Drug Diversion and Best Practices Prescribing of Controlled Substances CME requirement?

Registration with the Controlled Substance Monitoring Program Database

  1.  What is the CSMP and what does it have to do with renewing my medical license?
  2. Is my CSMP Registration the same as my DEA registration?
  3. Who has to be registered with the CSMP for medical license renewal?
  4. I prescribe controlled substances, but not in West Virginia.  Do I have to register with the CSMP?
  5. What information will I need about CSMP registration for my medical license renewal application?
  6. I can’t get my CSMP certificate from the Board of Pharmacy. What do I do?

 

  1. Do I need to renew my license in 2018?

If your last name begins with the letters A through L, and you want to keep your West Virginia license after June 30, 2018, you need to apply for renewal during the 2018 renewal process. 

  1. How do I renew my license?

As of May 2015, all physicians must renew their licenses online.  The Board does not accept paper renewals. 

  1. Can I use my mobile device to renew my license?

The use of mobile devices, such as smart phones or tablets, is not recommended for licensure renewal.

  1. Who can renew my license for me?

You are the only person authorized to renew your license.  The Board’s online license renewal application includes several certifications and attestations that require you to personally complete and submit your renewal application. Allowing anyone else to complete these certifications and/or attestations on your behalf can constitute misconduct and/or fraud. 

  1. Are there any steps I have to take before I can access my online renewal application?

Yes. Before you can access your renewal application, you will need to pay the $125 Patient Injury Compensation Fund (“PICF”) fee if you hold an Active status license.   If your original license was issued after July 1, 2016, and you paid the PICF fee assessment at initial licensure, you have satisfied your assessment obligation for the current renewal cycle, and do not have to pay again at this time.

  1. What is the PICF fee?

In an effort to ensure the solvency of the West Virginia Patient Injury Compensation Fund, which was established as a result of tort reform, the West Virginia Legislature has assessed a Patient Injury Compensation Fund fee against hospitals, trial lawyers and West Virginia physicians.  Currently, the law requires physicians to pay a $125 assessment fee to the Board of Risk & Insurance Management (“BRIM”) each renewal cycle through 2021.  The Board is prohibited from renewing your license if you do not pay the PICF fee.

  1. How do I pay the PICF fee?

PICF fee payments are deposited directly into a BRIM account and are not retained by the Board. Because of the pass-through nature of the payment, the only way to pay your PICF fee is through the PICF fee portal on the Board’s website.  Payment through this portal also operates to release the hold on your access to the renewal application. No other methods of payment are accepted.

  1. Are there any exceptions to the PICF fee requirement? 

Yes. If you currently hold an Inactive status license, you are not required to pay the PICF fee and may access your renewal application directly. Medical residents currently participating in an accredited full-time program of post-graduate medical education in West Virginia and whose training programs will not complete prior to July 1, 2018 are also exempt. If your residency or fellowship concludes prior to July 1, 2018, you must pay the PICF fee assessment.

There are a few additional very narrow exemptions from the PICF fee assessment.  Physicians are not required to pay the PICF fee assessment if the physician:

  1. Is on active duty in the U.S. armed forces and would not be reimbursed by the armed forces for the assessment;
  2. Practices solely under a special volunteer medical license; or
  3. Practices less than 40 hours a year in West Virginia and provides medical genetic services to patients in West Virginia.

There are no other exemptions or waivers for this mandatory fee.

  1. I want to keep my West Virginia license but I do not practice in the state. Do I have to pay the PICF fee?

Yes.  There is no statutory exemption for Active status licensees who practice out of state.

  1. How much does it cost to renew my license?

The renewal fee is $400 for an Active status license, and $150 for an Inactive status license.

  1. How do I pay my renewal fee?

 Once you complete your online renewal application, you will be directed to an online payment portal.  Payment must be made online via credit card. No other methods of payment are accepted.

  1. How do I know if my renewal fee payment was accepted?

After you pay your renewal fee, you will receive an e-mail receipt from the West Virginia Treasurer’s e-gov payment system at the e-mail address you enter into the payment screen.  Please open the receipt, which is provided as an attachment to the e-mail, to verify that your payment was successfully completed.   

  1. What happens if my payment fails?

Your application is incomplete until your renewal fee payment is successfully submitted.  Your renewal application, along with your payment, must be completed on or before June 29, 2018, at 4:30 p.m. EDST, or your license will expire.

  1. Can I pay the PICF fee assessment and my renewal fee all at once? 

No. The PICF fee payment and your renewal fee are two separate payments and cannot be combined.

  1. Can my practice group pay for all renewing physicians with one credit card transaction?

No. Online payment is the last step in each individual application.  Each physician must pay the fee individually.

  1. Is the Board’s online renewal site secure?

Yes.

  1. I have a drug dispensing registration for the office-based dispensing of controlled substances.  Does it renew when I renew my medical license?

No.  If you currently have a drug dispensing registration for one or more locations, your registration(s) will expire at 11:59 EDST on June 30, 2018.  You must submit a paper application to renew an existing drug dispensing location or to obtain a new registration. All current registrants will receive an e-mail renewal notification in April 2018. 

  1. What is a Controlled Substance Dispensing Practitioner registration?

Physicians who administer or dispense controlled substances (including free samples) in an office-based setting must be registered with the Board as a Controlled Substance Dispensing Practitioner. To apply or renew as a Controlled Substance Dispensing Practitioner, please submit the registration form with the appropriate payment by 4:30 p.m. EDST on Friday, June 29, 2018.  For other questions regarding Controlled Substance Dispensing Practitioner registration, please contact the Board at 304.558.2921.

  1. What information do I need to have handy when I fill out my renewal application?

In addition to your logon credentials and method of payment, please make sure that you have any documents you may need to refer to in order to provide complete and accurate responses to the renewal application questions. 

Be prepared to describe and provide documents related to any of the Professional Practice and History Questions that require you to provide an affirmative answer.  You can be prepared by reviewing these questions in advance.  

You will also need to have information handy to assist you in verifying your successful completion of CME.

There is also a new requirement for renewal this year. If you have prescribed or dispensed controlled substances in West Virginia at any time since July 1, 2016, you must be registered to access the West Virginia Controlled Substance Monitoring Program database in order to renew your license. You will need your date of registration from your CSMP Registration Certificate to complete your renewal application.

  1. What is my login information for renewal?

To login to your renewal application, you will need to input the following information on the Board’s secure renewal application login screen:

  1. Your last name on record with the Board;
  2. Your WVBOM medical license number; and
  3. The last four digits of your social security number
  1. How can I find my WVBOM license number?

Your WVBOM license number is easily accessible on the Board’s website.  If you do not remember your WVBOM medical license number, use the “Look up a Doctor or PA” search feature to locate your number. If you call the Board for your license number, you will be redirected by Board staff to the Board’s website search feature.

  1. The renewal application login screen won’t let me in! What do I do now?

Have you paid the PICF fee?  If not, the login screen will redirect you to the PICF fee payment portal. 

If the Renewal Application login screen indicates that your information does not match the information on file with the Board, please double check that you have entered your last name only in the name field.  Your last name must exactly match your name as it appears on your licensee profile, including all hyphens and spaces.  Do not include your suffix. You should also verify that you have input the correct data for your license number and your social security number (last four digit only).  Most error messages are caused the use of full names, incorrect spelling, and/or the inadvertent transposing of numbers.

  1. Will I need to upload documents while renewing my application?

Maybe.  If you answer yes to certain Professional Practice, Character and Fitness questions, you may be required to upload documents supporting or explaining your answer(s). Certain active members of the armed forces who are currently deployed may also upload documents in association with a request for payment and CME waivers.  The Board’s renewal application supports uploading of the following file types: .pdf, .jpeg, .doc, .docx, .txt and .rtf files.

  1. Do I have to finish my renewal application all at once?

No.  At the end of each renewal screen you have the option to “save for later.” This will permit you to return to your application later without having to re-enter information into previously completed sections. The Board encourages you to review saved information when returning to your application.  If you decide to save your application to finish at a later time, make sure you complete it before June 29, 2018 at 4:30 p.m. EDST to avoid license expiration!

  1. How do I get my wallet card?

Once your application is complete, it will be reviewed by Board staff to determine if additional information is needed. If you are required to submit additional information, you will be contacted by e-mail.  This is another reason why it is important to renew early!

If you have not heard from the Board within three business days, check your licensee profile on the Board’s website: 

If your profile indicates an expiration date of June 30, 2020, your application is complete, and you may print your wallet card from the link on the Board’s home page.

If your profile still shows an expiration date of June 30, 2018 after three business days, please check your e-mail to see if the Board has attempted to contact you. If not, please call the Board office to verify your contact information and to follow up regarding your application.    

  1. Can you fax or mail a copy of my wallet card to me or my employer?

No.  The Board will not fax, scan or mail a copy of your wallet card to anyone.  After your application has been accepted, you can print your wallet card using the Print License link on the Board’s home page.  

  1. What is an Inactive status license, and what does that mean in West Virginia?

If you hold an Inactive status license, you cannot practice medicine or surgery, write prescriptions or administer prescription medications in West Virginia under any circumstances.  This license status allows you to retain your West Virginia license while you practice in other states or during a period of clinical inactivity.  You are still required to renew your license every two years, and you must complete all required CME during each license cycle. 

  1. Can I change my license status during renewal?

Yes and no.  

Yes, you can change your license status from Active to Inactive during renewal. 

No, you cannot change your status from Inactive to Active during renewal.  If you are Inactive when you renew, you may only renew as an Inactive status licensee. If you want to change your status from Inactive to Active and you plan to practice in West Virginia prior to July 1, 2018, you will need to complete a paper Change of Status application in addition to your on-line renewal application. If you want to change your status from Inactive to Active and you plan to practice in West Virginia prior to July 1, 2018, please contact the Board office for instructions.

  1. I changed my status to Inactive on my application by mistake! How do I fix this?

Contact the Board office at 304.558.2921 for instructions.  

  1. I changed my license status from Active to Inactive on my application, so why does my Board profile still have me listed as Active?

If you hold an Active license when you renew, your license will remain in Active status until 11:59 p.m. EDST on June 30, 2018.  Your license will convert to Inactive status beginning at midnight on July 1, 2018. 

  1. I am not interested in keeping my West Virginia license. Do I need to renew?

If you do not want to renew your West Virginia license, simply do nothing and it will expire at 11:59 p.m. EDST on June 30, 2018.  Please be aware that license expiration while under investigation by the Board is reportable to the National Practitioner Data Bank.

  1. I don’t want to keep my West Virginia license, but I do have a complaint with the Board that has not yet been resolved. What happens if I let my license expire?

If you permit your license to expire while the Board is investigating a complaint against you, your license expiration is reportable to the National Practitioner Data Bank for allowing your license to expire while under, or to avoid, investigation. 

  1. I can’t finish my renewal application by 4:30 p.m. EDST on June 29, 2018.  What happens now?

Your license will expire at 11:59 p.m. EDST on June 30, 2018.  You may not practice medicine or surgery, write prescriptions or administer prescription drugs in West Virginia with an expired license under any circumstances.   

Please renew early to allow for unforeseen circumstances.  If you attempt to renew on June 29, 2018 and your application is incomplete, or your payment unexpectedly fails, you will not have time to complete your application or to correct the payment error, and your license will expire.

  1. My license expired on June 30, 2018.  How do I get it back?

Between July 1, 2018 and June 30, 2019, you may apply for reinstatement of your expired West Virginia license. The reinstatement application is similar to a renewal application, but it also requires submission of CME documentation.  The reinstatement fee is $600 for an Active status license.  The reinstatement application will be posted on the Board’s at the end of the renewal period.

After July 1, 2019, you will need to reapply for licensure to activate an expired license.

  1. How long does it take to get a license reinstated?

It depends. If your license expires and you apply for reinstatement in early July, please expect an interruption in your ability to practice.  To avoid prolonged delays, please read the reinstatement instructions carefully, provide accurate and complete answers to all of the application questions, submit appropriate and complete CME documentation, and enclose the correct fee.

If your reinstatement application includes discrepant information, it cannot be approved until after it is reviewed by the Licensure Committee.  The first Licensure Committee meeting after July 1, 2018 when reinstatement applications will be eligible for discussion will be held on September 8, 2018.

  1. Can I practice while the Board processes my reinstatement application?

No. You cannot practice until your application has been approved.

  1. My license expired on July 1, 2018 and I am scheduled to work next week.  Can my reinstatement application be expedited?

No. Reinstatement applications will be processed in the order in which they are received. 

  1. Why are you asking me about my child support?

West Virginia state law requires all licensing boards to ask applicants about court-ordered child support obligations.  

  1. Can I review the Professional Practice, Character and Fitness Questions before I get to that part of the on-line application?

Absolutely.  The Board strongly encourages you to review and thoughtfully consider the Professional Practice, Character and Fitness Questions and your answers in advance of completing your application.  Providing false, misleading or inaccurate answers to these questions can result in disciplinary action. 

  1. Why do you want to know my retirement date?

The legislature has tasked the Board with collecting retirement and practice data from renewal applicants to help in workforce planning. This is a required question.  If you aren’t sure when you will retire, please provide your best estimate.

  1. I was arrested and charged with driving under the influence and reckless driving on New Year’s Eve in 2017.  The charges were bogus and were later dismissed.  Do I need to report this on my renewal?

Question number two of the Professional Practice, Character and Fitness Questions asks:

2.  During the last two-year registration period of July 1, 2016 to June 30, 2018 have you, in any jurisdiction, for any reason been charged with or convicted of or pled nolo contendere to any felony or misdemeanor?

You must answer yes to this question and provide a detailed explanation of the facts and circumstances if you have been charged with or convicted of (or pled no contest to) a felony or misdemeanor during the identified registration period, even if the charge/conviction was bogus, dismissed, deferred or expunged.

  1. What malpractice will I be required to report during renewal?

You are required to report and explain the facts and circumstances surrounding any medical malpractice settlement or judgment rendered against you between July 1, 2016 and June 30, 2018.  You can provide the case information, including case number, settlement/judgment amount, and circumstances in a text box on the application interface, or by uploading a document as an attachment to your application.   If you renew in May 2018 and settle a case in June 2018, please contact the Board for instructions on how to amend your application.

  1. I am a voluntary confidential participant in the WVMPHP. Do I have to report this on my renewal application?

No. If you have a voluntary confidential agreement with the West Virginia Medical Professionals Health Program and are in good standing with the WVMPHP, you do not have to report this on your renewal application, and you may answer “No” to Professional Practice, Character and Fitness Question Number 13. 

  1. I’ve already renewed, but I have new information that changes one of my answers.  What do I do?

If your answer to any application question should change for any reason prior to July 1, 2018, you have a duty to amend your application.  Please contact the Board at 304.558.2921 for instructions on how to amend your application.

  1. Are there CME requirements for renewal?

Yes. You cannot renew your license until you have completed your required CME for the July 1, 2016 through June 30, 2018 licensure cycle.

  1. How much and what kind of CME do I need?

 

Mandatory Controlled Substance CME for all Licensees

If you have prescribed, administered, or dispensed any controlled substance in any jurisdiction between July 1, 2016 and June 30, 2018, you are required to complete three hours of Board-approved CME in drug diversion and best practices prescribing of controlled substances between July 1, 2016 and the date you submit your renewal application. This mandatory course can only be waived if you have not prescribed any controlled substances whatsoever during this time frame.    The Board maintains a list of all three-hour courses that have been approved by the Board since July 1, 2016. 

In addition to the mandatory drug diversion and best practices prescribing of controlled substances, there are four pathways to satisfy your CME obligation for this renewal cycle. 

Option 1 Classic CME

Complete 50 hours of CME which is designated as Category I by the AMA or AAFP. 

  • 30 hours of your CME must be in your area or areas of specialty.  
  • You may count up to 20 hours of medical student teaching/preceptorship in your 50-hour total.
  • Your 3-hour Board-approved drug diversion best practices prescribing of controlled substances can be used for 3 of your 50 CME hours.

 

Option 2 ABMS Certification/Recertification Exam

You may satisfy all of your CME requirements except your 3-hour Board-approved drug diversion best practices prescribing of controlled substances requirement if you sit for and pass a certification or recertification examination of an ABMS member board and receive certification or recertification between July 1, 2016 and the date you submit your renewal application.  

Option 3 Active Participation in MOC

You may satisfy all of your CME requirements except your 3-hour Board-approved drug diversion best practices prescribing of controlled substances requirement if you can provide documentation of successful involvement in maintenance of certification (MOC) from an ABMS member board between July 1, 2016 and the date you submit your renewal application.   

Option 4 One Full Year of ACGME Approved Training

You may satisfy all of your required CME hours except your 3-hour Board-approved drug diversion best practices prescribing of controlled substances requirement if you can provide documentation of successful completion of one full year of ACGME approved postgraduate training between July 1, 2016 and the date you submit your renewal application.   

  1. I am Board certified. Do I have to do CME?

Yes.  Board certification does not excuse you from CME requirements.  However, you may satisfy all of your CME requirements except your 3-hour Board-approved drug diversion best practices prescribing of controlled substances requirement if you: (1) pass a certification or recertification examination of an ABMS member board and receive certification or recertification between July 1, 2016 and the date you submit your renewal application; or (2)  you can provide documentation of successful involvement in maintenance of certification (MOC) from an ABMS member board between July 1, 2016 and the date you submit your renewal application.  

  1. I am a resident/fellow. Do I have to do CME?

You may satisfy all of your required CME hours except your 3-hour Board-approved drug diversion best practices prescribing of controlled substances requirement if you can provide documentation of successful completion of one full year of ACGME approved postgraduate training between July 1, 2016 and the date you submit your renewal application.  

  1. I have an Inactive license.  Do I have to do CME?

Yes. An Inactive status license does not excuse you from the CME requirements.

  1. Can I renew my license in May and finish up my CME after I renew?

No. You are not eligible to renew your license until you have completed your required CME for the July 1, 2016 through June 30, 2018 licensure cycle.  Your CME must be complete at the time you submit your renewal application.

  1. Who has to take the Drug Diversion and Best Practices Prescribing of Controlled Substances CME?

If you have prescribed, administered, or dispensed any controlled substance in any jurisdiction between July 1, 2016 and June 30, 2018, you are required to complete three hours of Board-approved CME in drug diversion and best practices prescribing of controlled substances between July 1, 2016 and the date you submit your renewal application. This mandatory course can only be waived if you have not prescribed any controlled substances whatsoever during this time frame.   The Board maintains a list of all three-hour courses that have been approved by the Board since July 1, 2016. 

  1. I think I have only written one controlled substance prescription since July 1, 2016. Am I eligible for a waiver of the Drug Diversion and Best Practices Prescribing of Controlled Substances CME?

No, you are not eligible for a waiver.  If you have prescribed, administered or dispensed any controlled substances whatsoever since July 1, 2016, this CME is mandatory for license renewal. 

  1. I only prescribe controlled substances outside of West Virginia. Am I eligible for a waiver of the Drug Diversion and Best Practices Prescribing of Controlled Substances CME?

No, you are not eligible for a waiver.  If you have prescribed, administered or dispensed any controlled substances anywhere since July 1, 2016, this CME is mandatory for license renewal. 

  1. I have not prescribed any controlled substances whatsoever since July 1, 2016.  How do I get a waiver of the Drug Diversion and Best Practices Prescribing of Controlled Substances CME?

You can request a waiver on the CME portion of your renewal application by attesting that you have not prescribed, administered or dispensed any controlled substances whatsoever since July 1, 2016. 

  1. I took a Board-approved Drug Diversion and Best Practices Prescribing of Controlled Substances CME in May or June of 2016.  Do I have to take it again?

Yes.  You have to take this mandatory CME every renewal cycle unless you are eligible for a waiver.  Your May or June 2016 course cannot be used this cycle.  To satisfy the requirement for your current renewal, you must have taken the course on or after July 1, 2016.  

  1. I took three one-hour prescribing CMEs last year.  Do these courses satisfy the prescribing course requirement?

No. To satisfy this mandatory CME requirement, your course must appear on the Board-approved list.

  1.  I took a Controlled Substance CME for my license renewal in another state.  Can I use this course to satisfy West Virginia’s prescribing CME requirement?

No. To satisfy this mandatory CME requirement, your course must appear on the Board-approved list.

  1. How can I find a Board-approved course?

The Board maintains a list of all three-hour courses that have been approved by the Board since July 1, 2016. 

  1. Has the Board approved any online courses that satisfy the Drug Diversion and Best Practices Prescribing of Controlled Substances CME requirement?

Yes.  Currently, there are three online courses which satisfy this mandatory CME requirement. Information regarding these courses is available on the Board’s website.

  1. What is the CSMP and what does it have to do with renewing my medical license?

The West Virginia Board of Pharmacy’s Controlled Substance Monitoring Program (“CSMP”) is an on-line controlled substance prescription dispensing data collection and tracking system.  Under certain circumstances, prescribers are required to review patient information in association with making prescribing decisions. Pursuant to state law, if you prescribe or dispense Schedule II, III or IV controlled substances pursuant to your West Virginia medical license, you must obtain and maintain access to the CSMP database.  Consequently, if you have prescribed or dispensed controlled substances in West Virginia at any time since July 1, 2016, you must be registered to access the CSMP database in order to renew your license. You will need your date of registration from your CSMP Registration Certificate to complete your renewal application.

  1.  Is my CSMP Registration the same as my DEA registration?

No. Your DEA registration is completely different from your registration to access the Board of Pharmacy’s CSMP database.

  1. Who has to be registered with the CSMP for medical license renewal?

If you prescribe or dispense Schedule II, III or IV controlled substances pursuant to your West Virginia medical license, you must obtain and maintain access to the CSMP database.

  1. I prescribe controlled substances, but not in West Virginia.  Do I have to register with the CSMP?

No. If you do not prescribe or dispense Schedule II, III or IV controlled substances pursuant to your West Virginia medical license, you do not need to register with the CSMP.

  1.  What information will I need about CSMP registration for my medical license renewal application?

You will need to know the date you originally registered with the CSMP for access to the database.  This date appears on your CSMP registration certificate issued by the Board of Pharmacy.

  1. I can’t get my CSMP certificate from the Board of Pharmacy. What do I do?

Please contact the West Virginia Board of Pharmacy.