PLLC Renewal 2018 FAQs

Effective at 11:59 p.m. EDST on Saturday, June 30, 2018, all current Certificates of Authorization for PLLCs will expire unless successfully renewed during the Board’s upcoming renewal period.

PLLC renewal begins on May 2, 2018 and ends promptly at 4:30 p.m. EDST on Friday, June 29, 2018.   Failure to renew by this deadline will result in the expiration of the PLLC’s Certificate of Authorization.  The Board strongly encourages early renewal to avoid unexpected problems or delays in renewal completion.   

2018 PLLC Renewal FAQs

  1. Do I need to renew my registration with the Board in 2018?
  2. I plan to let my medical license expire. Do I still need to renew my PLLC? 
  3. What is the renewal deadline for 2018?
  4. Can I renew online?
  5. How do I renew my PLLC’s registration with the Board?
  6. Where can I get a renewal application?
  7. Who can renew my PLLC for me?
  8. I am the PLLC’s office manager.  Can I sign the application for the physician-members?
  9. How much does it cost to renew my PLLC’s registration?
  10. How can I find my PLLC’s registration number?
  11. Why do you need an e-mail address for my PLLC?
  12. Will I need to provide any documents with my PLLC renewal application?
  13.  My PLLC is new and I have not had to file an Annual Report with the Secretary of State’s Office yet.  How will this affect my renewal?
  14. What kind of proof of insurance do I need to submit with my application?
  15. A member left our PLLC after July 2017.  How do we report this information to you, and what do you need to know?
  16. How do I get my renewed Certificate of Authorization?
  17. My Certificate of Authorization expired because I did not submit my renewal application to the Board before 4:30 p.m. EDST on Friday June 29, 2018.  What does this mean for my practice?
  18. My PLLC’s Certificate of Authorization has expired.  How do I get a new one?

 

  1. Do I need to renew my registration with the Board in 2018?

Yes. If you intend to continue to practice medicine or podiatric medicine through your PLLC, you must renew your registration before 4:30 p.m. EDST on June 29, 2018.

  1. I plan to let my medical license expire. Do I still need to renew my PLLC?

No. All members/owners of medical PLLCs are required to be licensed practitioners.Your PLLC is ineligible for a Certificate of Authorization to practice medicine and surgery or to practice podiatric medicine and surgery unless all PLLC members hold the appropriate licensure.Once the PLLC’s Certificate of Authorization expires, practitioners may not practice medicine/podiatric medicine through the PLLC.

  1. What is the renewal deadline for 2018?

To avoid expiration, the Board must receive your complete application, including payment before 4:30 p.m. EDST on Friday, June 29, 2018.

  1. Can I renew online?

No. PLLC renewal is not available online in 2018.The online application available on the Board’s website is for original applications only.If you seek to renew your PLLC through the original online application, your application will not be processed.

  1. How do I renew my PLLC’s registration with the Board?

You must submit a completed paper application to renew your PLLC.  On April 23, 2018, the Board mailed all active PLLCs an application with instructions to the PLLC’s mailing address of record.

  1. Where can I get a renewal application?

On April 23, 2018, the Board mailed all active PLLCs an application with instructions to the PLLC’s mailing address of record. If you have not received a paper application by May 2, 2018, please contact the Board.

  1. Who can renew my PLLC for me?

The renewal application is the collective responsibility of all PLLC members. All members must sign the renewal application, and one member must sign the certification at the bottom of the application.

  1. I am the PLLC’s office manager.  Can I sign the application for the physician-members?

No.  All members must personally sign the application, and one member must sign the certification on behalf of the PLLC. 

  1. How much does it cost to renew my PLLC’s registration?

The annual renewal fee is $100.00.Please remit payment with your application through a check or money order made payable to the West Virginia Board of Medicine.

  1. How can I find my PLLC’s registration number?

Your PLLC registration number is on your current Certificate of Authorization, which you should have at your primary work location. Alternatively, your PLLC registration number is easily accessible on the Board’s website.  Use the “Look up a Doctor or PA” search feature and select the search category of “Company Name” to locate your PLLC’s profile, which includes the PLLC registration number. If you call the Board for your registration number, you will be redirected by Board staff to the Board’s website search feature.

  1. Why do you need an e-mail address for my PLLC?

The Board will use your e-mail address for routine correspondence, including future renewal notices and reminders.

  1. Will I need to provide any documents with my PLLC renewal application?

Yes.  In addition to a complete application form, you will need to submit the following documents with your PLLC renewal application:

  1. A copy of the PLLC’s Annual Report for the previous year which the PLLC filed with the WV Secretary of State;
  1. A copy of the PLLC’s certificate of professional liability insurance, identifying the PLLC as the insured entity, which demonstrates continued insurance coverage for the PLLC in the amount of $1,000,000.00; and
  1. If applicable, a list of all former PLLC members who have left the PLLC since July 1, 2017.
  1.  My PLLC is new and I have not had to file an Annual Report with the Secretary of State’s Office yet.  How will this affect my renewal?

If you have not yet had to file an Annual Report with the Secretary of State, please include a written statement with your renewal application which reports this fact to the Board in lieu of enclosing an Annual Report.

  1. What kind of proof of insurance do I need to submit with my application?

You must submit one of the following:

  1. A copy of the PLLC’s insurance certificate that names the PLLC (not the individual physician member(s) or another entity) as the insured, and which demonstrates continued coverage in the amount of $1,000,000.00;

or

  1. Documentary proof that the PLLC has one million dollars of funds specifically designated and segregated for the satisfaction of judgments against the company members or any of its professional or nonprofessional managers or employees arising out of the performance of professional services to patients or clients of the company by:
  1. deposit in trust or in bank escrow of cash, bank certificates of deposit or United States Treasury obligations; or
  1. a bank letter of credit or insurance company bond. 
  1. A member left our PLLC after July 2017.  How do we report this information to you, and what do you need to know?

Please include a written statement with your renewal application that identifies the former member by full name and provide his or her specific date (month, day and year) of departure from the PLLC.  If you have any new members, they should be listed on the application itself.

  1. How do I get my renewed Certificate of Authorization?

Once your PLLC application has been processed by Board staff, your renewed Certificate of Authorization will be mailed to your current mailing address of record with the Board.Because Certificates of Authorization are circulated for signature by the Board President and Secretary, this process may take a couple of weeks.You may check your renewal status at any time by using the search feature on the Board’s website.Once your renewal has been processed, the PLLC profile will display an expiration date of 06/30/2019.

  1. My Certificate of Authorization expired because I did not submit my renewal application to the Board before 4:30 p.m. EDST on Friday June 29, 2018.  What does this mean for my practice?

Once a PLLC’s Certificate of Authorization expires, it must cease rendering professional services in West Virginia. There is no grace period to render services through the PLLC after expiration.

  1. My PLLC’s Certificate of Authorization has expired.  How do I get a new one?

Please contact the Board for the appropriate application. You should expect a delay in the PLLC’s ability to render professional services as your application is processed.