Controlled Substance Dispensing 2018 FAQs

2018 Controlled Substance Dispensing Practitioner
Registration Renewal FAQs
 

Effective at 11:59 p.m. EDST on June 30, 2018, all current drug dispensing registrations for physicians with last names that begin with the letters A through L (“A through L physicians”) will expire unless successfully renewed during the Board’s upcoming renewal period. This is separate and distinct from medical license renewal.

Controlled Substance Dispensing Practitioner registration renewal for A through L physicians begins on May 2, 2018 and ends at 4:30 p.m. EDST on Friday June 29, 2018. Failure to renew by this deadline will result in registration expiration. Because there is no grace period for office-based dispensing/administration of controlled substances after expiration, the Board strongly encourages early renewal.  

2018 Controlled Substance Dispensing Practitioner Registration Renewal FAQs

  1. What is a Controlled Substance Dispensing Practitioner registration and how is it different from a regular drug dispensing registration?
  2. How has the Board’s drug dispensing rule changed since the 2016 renewal cycle?
  3. Do I need to renew my Controlled Substance Dispensing Practitioner registration (formerly Drug Dispensing Registration) with the Board in 2018?
  4. How do I renew my Controlled Substance Dispensing Practitioner registration with the Board?
  5. Can I renew online?
  6. What is the renewal deadline for 2018?
  7. Who can renew my Controlled Substance Dispensing Practitioner registration for me?
  8. How much does it cost to renew my Controlled Substance Dispensing Practitioner registration?
  9. Will I need to provide any documents with my Controlled Substance Dispensing Practitioner renewal application?
  10. What information do I need to have available when I fill out my renewal application?
  11. How can I find my WVBOM license number?
  12. Why do you need my DEA number?
  13. Where can I find my DEA number?
  14. How do I get my renewed Controlled Substance Dispensing Practitioner Registration Certificate(s)?
  15. I don’t have a current DEA registration.  Can I still renew my drug dispensing registration?
  16. I only dispense samples of controlled substances.  Do I need to renew my registration as a dispensing practitioner?
  17. I only administer and/or dispense non-controlled substances from my office.  Do I need to renew my drug dispensing registration?
  18. I only dispense or administer controlled substances to hospital patients.  Do I need to register as a Controlled Substance Dispensing Practitioner?
  19. My Controlled Substance Dispensing Practitioner renewal application was returned to me as incomplete, and I did not have time to get the completed application to the Board before the renewal deadline. Can I still dispense or administer controlled substances while my application to restore my dispensing registration is being processed?
  20. My Controlled Substance Dispensing Practitioner registration expired because I did not submit my renewal application to the Board before 4:30 p.m. on Friday, June 29, 2018.  What does this mean for my practice?
  21. My Controlled Substance Dispensing Practitioner registration has expired.  How do I get a new one?

 

 

  1. What is a Controlled Substance Dispensing Practitioner registration and how is it different from a regular drug dispensing registration?   

Changes to the Board’s legislative rule governing office-based dispensing went into effect on July 5, 2017.These changes may affect whether or not you choose to renew your current registration.

If you engage in office-based dispensing and/or administering of controlled substances, including free samples of controlled substances, you must be registered with the Board as a Controlled Substance Dispensing Practitioner.

  1. How has the Board’s drug dispensing rule changed since the 2016 renewal cycle?

If you engage in office-based dispensing and/or administering of controlled substances, including free samples of controlled substances, you must be registered with the Board as a Controlled Substance Dispensing Practitioner.

You do not need to maintain dispensing registration with the Board if: (1) you only administer and/or dispense non-controlled substance medications in an office-based setting; or (2) your administration or dispensing of controlled substances is limited to hospitals (including emergency departments), other in-patient settings or ambulatory surgical centers.

  1. Do I need to renew my Controlled Substance Dispensing Practitioner registration (formerly Drug Dispensing Registration) with the Board in 2018?

If you are an A through L physician and you intend to dispense and/or administer controlled substances, including free samples of controlled substances, in an office-based setting after June 30, 2018, you must be registered with the Board as a Controlled Substance Dispensing Practitioner and need to apply for renewal for each of your West Virginia office-based dispensing locations.

  1. How do I renew my Controlled Substance Dispensing Practitioner registration with the Board?

Complete and submit the Controlled Substance Dispensing Practitioner renewal application.  A link to the application is also available on the Board’s homepage. Please note that your Controlled Substance Dispensing Practitioner registration renewal will not be processed until you have completed your medical license renewal because you must have a valid medical license to receive a controlled substance dispensing registration.

  1. Can I renew online?

No. While you will be required to download your renewal application from the Board’s website, an online renewal process is not available for the renewal of Controlled Substance Dispensing Practitioner registrations in 2018.

  1. What is the renewal deadline for 2018?

Complete renewal applications with the appropriate fee must be received by the Board before 4:30 p.m. EDST on Friday, June 29, 2018.

  1. Who can renew my Controlled Substance Dispensing Practitioner registration for me?

You are the only person authorized to renew your dispensing registration.The Board’s renewal application includes several verifications and an attestation that require you to personally complete and submit your renewal application. Allowing anyone else to complete the verifications and/or attestation on your behalf can constitute misconduct and/or fraud.

  1. How much does it cost to renew my Controlled Substance Dispensing Practitioner registration?

The biennial renewal fee is $30 for each dispensing location. Once renewed, your registration will be valid for each dispensing location from July 1, 2018 through June 30, 2020.

  1. Will I need to provide any documents with my Controlled Substance Dispensing Practitioner renewal application?

No.  All you need to submit is your completed two-page application and the appropriate fee.

  1. What information do I need to have available when I fill out my renewal application?

You will need to know:

  1. Your WVBOM medical license number;
  2. Your DEA registration number;
  3. The physical addresses for all of your office-based controlled substance dispensing/administering locations; and
  4. Your registration status with the West Virginia Controlled Substance Monitoring Program database.
  1. How can I find my WVBOM license number?

Your WVBOM license number is easily accessible on the Board’s website.If you do not remember your WVBOM medical license number, use the “Look up a Doctor or PA” search feature to locate your number. If you call the Board for your license number, you will be redirected by Board staff to the Board’s website search feature.

  1. Why do you need my DEA number?

This is a new requirement as of July 5, 2017 based upon a change to the Board’s legislatively-approved rule governing office-based controlled substance dispensing.

  1. Where can I find my DEA number?

Your DEA registration number is on the top left-hand side of your Controlled Substance Registration Certificate issued by the US Department of Justice Drug Enforcement Administration.DEA certificate holders may also look up registration information at the DEA website at https://www.dea.gov .  Do not contact the Board for your DEA number.

  1. How do I get my renewed Controlled Substance Dispensing Practitioner Registration Certificate(s)?

Once your renewal application has been processed, your controlled substance dispensing registration expiration date will be updated to June 30, 2020 on your Board website profile.Renewal certificate(s) will be sent to your mailing address of record with the Board.If you have registered multiple locations, you are responsible for ensuring that each certificate is maintained at the correct dispensing location.

  1. I don’t have a current DEA registration.  Can I still renew my drug dispensing registration?

No. You must have a valid unrestricted DEA number to register or renew your registration as a Controlled Substance Dispensing Practitioner.

  1. I only dispense samples of controlled substances.  Do I need to renew my registration as a dispensing practitioner?

Yes.  You must register as a Controlled Substance Dispensing Practitioner if you administer or dispense any controlled substances, including free samples of controlled substances, in an office-based setting. 

  1. I only administer and/or dispense non-controlled substances from my office.  Do I need to renew my drug dispensing registration?

No. You are no longer required to register with the Board if you only dispense and/or administer non-controlled substances.If you no longer need to be registered with the Board, simply let your current registration expire.

  1. I only dispense or administer controlled substances to hospital patients.  Do I need to register as a Controlled Substance Dispensing Practitioner?

No.  You are not required to register with the Board unless you dispense or administer controlled substances in an office-based setting. 

  1. My Controlled Substance Dispensing Practitioner renewal application was returned to me as incomplete, and I did not have time to get the completed application to the Board before the renewal deadline. Can I still dispense or administer controlled substances while my application to restore my dispensing registration is being processed?

No.  Your dispensing registration expired, effective 11:59 p.m. EDST on June 30, 2018, and you are not authorized to administer or dispense controlled substances in an office-based setting at this time. There is no grace period for dispensing controlled substances after your registration expires. 

  1. My Controlled Substance Dispensing Practitioner registration expired because I did not submit my renewal application to the Board before 4:30 p.m. on Friday, June 29, 2018.  What does this mean for my practice?

Your dispensing registration expired, effective 11:59 p.m. EDST on June 30, 2018, and you are not authorized to administer or dispense controlled substances in an office-based setting at this time. There is no grace period for dispensing controlled substances after your registration expires.

  1. My Controlled Substance Dispensing Practitioner registration has expired.  How do I get a new one?

Please contact the Board for the appropriate application.