2022 PLLC Renewal FAQs

Effective at 11:59 pm Eastern Daylight Time (EDT) on June 30, 2022, all current Certificates of Authorization for PLLCs will expire unless successfully renewed during the Board’s renewal period.

PLLC renewal begins on Wednesday, May 4, 2022 and ends promptly at 4:30 pm on Thursday, June 30, 2022. Failure to renew by this deadline will result in expiration of the Certificate of Authorization.  Because there is no grace period after expiration, the Board strongly encourages early renewal to avoid unexpected problems or delays in renewal completion. 

  1. Do I need to renew my registration with the Board in 2022?
  2. I plan to let my medical/podiatric license expire. Do I still need to renew my PLLC? 
  3. What is the renewal deadline for 2022?
  4. Can I renew online?
  5. How do I renew my PLLC’s registration with the Board?
  6. Where can I get a renewal application?
  7. Who can renew my PLLC for me?
  8. I am the PLLC’s office manager.  Can I sign the application for the physician-members?
  9. How much does it cost to renew my PLLC’s registration?
  10. How can I find my PLLC’s registration number?
  11. Why do you need an email address for my PLLC?
  12. Will I need to provide any documents with my PLLC renewal application?
  13. My PLLC is new and I have not had to file an Annual Report with the Secretary of State’s Office yet.  How will this affect my renewal?
  14. What kind of proof of insurance do I need to submit with my application?
  15. A member left the PLLC after July 2021.  How do I report this information to you, and what do you need to know?
  16. How do I get my renewed Certificate of Authorization?
  17. My Certificate of Authorization expired because I did not submit a renewal application to the Board before 4:30 pm EDT on Thursday, June 30, 2022.   What does this mean for my practice?
  18. My PLLC’s Certificate of Authorization has expired.  How do I get a new one?
  19. Who can I call at the Board with a question about renewal?
  20. What email address should I use for questions about 2022 Renewal? 

 

  1. Do I need to renew my registration with the Board in 2022?

Yes. If you intend to continue to practice medicine or podiatric medicine through your PLLC, you must renew your registration before 4:30 pm EDT on June 30, 2022.

  1. I plan to let my medical/podiatric license expire. Do I still need to renew my PLLC?

No. All members/owners of medical PLLCs are required to be licensed practitioners.  Your PLLC is ineligible for a Certificate of Authorization to practice medicine and surgery or to practice podiatric medicine and surgery unless all PLLC members hold the appropriate licensure. Once the PLLC’s Certificate of Authorization expires, practitioners may not practice medicine or podiatric medicine through the PLLC.

  1. What is the renewal deadline for 2022?

To avoid expiration, the Board must receive your completed renewal application, with all associated documents and payment of the renewal fee, prior to 4:30 pm EDT on Thursday, June 30, 2022.

  1. Can I renew online?

No. PLLC renewal is not available online in 2022.  The application available on the Board’s website is for initial applicants only.  If you seek to renew your PLLC through the initial online application, your application will not be processed.

  1. How do I renew my PLLC’s registration with the Board?

You must submit a completed paper application with all associated documents and pay the renewal fee to renew your PLLC.  On May 2, 2022, the Board will mail each PLLC an application with instructions.

  1. Where can I get a renewal application?

On May 2, 2022, the Board will mail a renewal application with instructions to the PLLC’s mailing address of record with the Board. If you do not receive a paper application by May 13, 2022, please contact the Board.

  1. Who can renew my PLLC for me?

The renewal application is the collective responsibility of all PLLC members. All members must sign the renewal application, and one member must sign the certification at the bottom of the application.

  1. I am the PLLC’s office manager.  Can I sign the application for the physician-members?

No.  All members must personally sign the application, and one member must sign the certification on behalf of the PLLC.

  1. How much does it cost to renew my PLLC’s registration?

The annual renewal fee is $100.00.  Information regarding acceptable payment methods is provided in the application instructions.  The application will not be processed until payment is received.

  1. How can I find my PLLC’s registration number?

Your PLLC registration number is on your current Certificate of Authorization, which you should maintain at your primary work location. Alternatively, your PLLC registration number is easily accessible on the Board’s website.  Use the "Look up a Doctor or PA” search feature and select the search category of “Company Name” to locate your PLLC’s profile, which includes the PLLC registration number. If you call the Board for your registration number, you will be redirected by Board staff to the website search feature.

  1. Why do you need an email address for my PLLC?

The Board will use your email address for routine correspondence, including future renewal notices and reminders.

  1. Will I need to provide any documents with my PLLC renewal application?

Yes.  In addition to a complete renewal application, you will need to submit the following documents:

  1. A copy of the most recent Annual Report that the PLLC filed with the West Virginia Secretary of State;  
  2. A copy of the PLLC’s certificate of professional liability insurance, identifying the PLLC as the insured entity, which demonstrates continued insurance coverage for the PLLC in the amount of $1,000,000.00; and
  3. If applicable, a written statement which identifies any former member who left the PLLC after July 1, 2021 by full name and the specific date (month, day and year) of departure from the PLLC.
  1.  My PLLC is new and I have not had to file an Annual Report with the Secretary of State’s Office yet.  How will this affect my renewal?

If you have not yet had to file an Annual Report with the Secretary of State’s Office, please include a written statement with your renewal application which reports this fact to the Board in lieu of enclosing an Annual Report.

  1. What kind of proof of insurance do I need to submit with my application?

You must submit one of the following:

  1. A copy of the PLLC’s insurance certificate that names the PLLC (not the individual physician member(s) or another entity) as the insured, and which demonstrates continued coverage in the amount of $1,000,000.00;

    or
     
  2. Documentary proof that the PLLC has one million dollars of funds specifically designated and segregated for the satisfaction of judgments against the company members or any of its professional or nonprofessional managers or employees arising out of the performance of professional services to patients or clients of the company by:
  1. deposit in trust or in bank escrow of cash, bank certificates of deposit or United States Treasury obligations; or
  1. a bank letter of credit or insurance company bond. 
  1. A member left the PLLC after July 2021.  How do I report this information to you, and what do you need to know?

Please include a written statement with your renewal application that identifies the former member by full name and provide his or her specific date (month, day and year) of departure from the PLLC. 

  1. How do I get my renewed Certificate of Authorization?

Once your PLLC application has been processed, your renewed Certificate of Authorization will be mailed to your current mailing address of record with the Board.  You may check your renewal status at any time by using the “Look up a Doctor or PA” search feature on the Board’s website. Once your renewal has been processed, the PLLC profile will display an expiration date of 06/30/2023.  

  1. My Certificate of Authorization expired because I did not submit my renewal application to the Board before 4:30 pm EDT on June 30, 2022.  What does this mean for my practice?

Once your PLLC’s Certificate of Authorization expires, you must cease rendering professional services through the company in West Virginia. There is no grace period to render services through the PLLC after expiration.

  1. My PLLC’s Certificate of Authorization has expired.  How do I get a new one?

An expired PLLC application and instructions will be available on the Board’s website beginning July 1, 2022. You should expect a delay in the PLLC’s ability to render professional services as your application is processed.

  1. Who can I call at the Board with a question about renewal?

Prior to contacting the Board, please review the renewal FAQ carefully before reaching out to the Board with questions.  The overwhelming majority of telephone inquiries the Board received regarding renewal in 2021 were resolvable by reviewing the 2021 Renewal FAQs and other information readily available on the Board’s website. Due to the current State of Emergency, the Board’s preferred method of contact at this time is via email. Please email questions that cannot be resolved via the FAQs to wvbom@wv.gov.

  1. What email address should I use for questions about 2022 Renewal? 

If this email link does not work with your browser or email account, please email the Board at wvbom@wv.gov.